Fall Campus Re-Opening Preparation – COVID-19

Signage

• All campus building entries and perimeter entries (streets/sidewalks) have been outfitted with signage reinforcing that "face masks are required."
• 350 A-Frame signs with critical COVID-19 information have been set up on the Coral Gables and Marine campuses.
• 8,000 interior signs have been installed.
• 450 decals have been added to campus sidewalks and patios.
• 85 A-Frame posters have been positioned in strategic locations around campus to remind students, faculty, and staff to use the Daily Symptom Checker, message to include QR code.
• 15 A-Frame "Density Check" posters have been positioned by dining halls and campus store.

Wellness and Face Shields

• 747 plexiglass wellness shields have been positioned in identified locations.
• Another 850 plexiglass shields remain available for new requests.
• 1,320 student wellness shields were installed prior to the start of classes on August 17.
• In coordination with faculty affairs, faculty will have access to face shields upon request.

Hand Sanitizers and Disinfecting Wipes

• Over 1,000 hand sanitizers' dispensers have been installed.
• Over 800 disinfecting wipes dispensers have been installed.
• 4,500 canisters of disinfecting wipes are in inventory and ready for distribution into office, administrative, and other academic spaces.

Enhanced Cleaning

• Reallocating existing, and hiring additional staff, to support disinfecting during both day and night shifts.
• Touchpoints and common areas will be disinfected three times per day.
• Disinfecting of all classrooms is being performed six nights per week with EPA registered fogging systems.
• Continue to monitor and maintain inventories to ensure the process remains in place throughout the semester.

PPE Inventory Levels

• For the Gables and Marine campuses, we are maintaining the following PPE inventory levels:
  • 400,000 face coverings.
  • 200,000 pairs of gloves.

De-Densified Classrooms

• All classrooms (approximately 200 classrooms, 90 labs, and 70 additional spaces utilized for scheduled instruction) were de-densified, converted, and set up prior to the start of classes on August 17.
• Over 2,000 pieces of furniture have been moved/relocated since the modifications began.

UV Lighting

• 300 UV lights installed in 121 A/C units in 39 buildings, including Residential colleges.
• Units were identified based on those serving the largest areas of campus and the system's ability to support them.
• UV lights are being installed in mechanical units throughout campus that serve large spaces. There are limitations on installing UV on all units as not every unit can accommodate a UV light due to its size.

Enhanced Preventative Maintenance

• Facilities & Operations is performing preventative maintenance on HVAC systems to maximize air circulation and ensure the efficient operation of the units.
• Replaced MERV8 filters with MERV13 filters in accordance with CDC and industry guidance on improved filtration in all classroom spaces.
• Where possible, equipment run times have been adjusted to maximize air exchanges.

Outdoor Tents

• 3 large tents have been installed on campus for classroom (2) and general use (1).
  • Locations: Foote Green, behind Merrick Building, and north of Miller Circle.
  • Each tent holds up to 72 people.
• 4 tents have been placed near the dining halls for added seating.

Safe Return Kits

• 42,448 Safe Return Kits assembled.
• All faculty, staff, and students will receive a kit to start them off back to work and school.

Shuttles

• Shuttle capacity reduced by 50% to meet physical distancing guidelines, signage is being installed, and an enhanced cleaning plan will be implemented when service resumes.
• 2 additional shuttles added to Miller (1) and Stanford (1) routes to maintain services levels for our students.

Outdoor Patios

• Outdoor seating areas on campus have been spaced 6 feet apart.
• Added outdoor seating capacity near dining areas.
• Purchased exterior disinfecting wipes stations for all campus patios.

Hands Free Devices

• Converted over 245 soap dispensers and 99 paper towel dispensers to hands-free.
• Converted over 600 common restroom faucets to hands-free devices.
• Over 300 faucets in the housing areas have been converted to hands-free devices.
• Water fountains have been turned off; water bottle fillers remain available for use. Signage is in place.

Flu Shots

• 26,000 flu shots ordered.

Testing Site Operations

• Athletic Program: Hecht testing site completed and went live on June 29.
• Faculty & Staff: McKnight Building (Healthy Canes Clinic) retrofit complete and active as of July 23.
• Student testing site went live on August 3.
• We continue to monitor usage and plan for additional testing sites.

Other Items of Note

Campus Overall Readiness for Fall Semester

• Mulching, pressure washing and other grounds activities are completed.
• Tree trimming in prominent areas completed.
• 100+ banners have been installed on campus light poles.
• Preparation of student residential dorm rooms is complete.
• Routine maintenance and preparation of all classroom spaces is complete.

Hurricane Preparation

• Facilities Operations & Planning executed the annual rental agreement for generators, chiller and debris removal equipment in the event of a hurricane.
• Identified additional space at the off-campus UM Hurricane Evacuation Center to account for physical distancing.
• 2020 hurricane plans updated to include considerations for COVID-19 related items, potential increased preparation timelines, new evacuation challenges, and physical distancing during impacts.
• Emergency Call Center relocated to the McKnight building to be co-located with the EOC.
• Meetings held with all hurricane preparedness and response vendors for Gables/Marine campuses to ensure coordination, review expectations, and address items due to COVID-19.
• Improvements made to damage evaluation process, including the expanded use of technology for data collection and statistical monitoring capability.