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July 27, 2016

 

Dear Colleagues:

Thank you for your cooperation in implementing Multi-Factor Authentication (MFA) as a second authentication for accessing Workday and some other UM systems. In the months to come, MFA will be added to the sign-on process for other sensitive applications, thereby further improving security of employee, student, and patient data. We will keep you posted in that regard.

I'm writing to highlight another area of exposure—the intentional or inadvertent sharing of user names and passwords, particularly with colleagues.

Just a reminder that your CaneID password is for your use only; under no circumstances should your credentials be shared with others as a way of providing access to your account(s).

The University assigns unique usernames and passwords to ensure accountability and security and as an important component of the internal control process. Sharing your credentials is a violation of University policy (please see the Password Security Policy) and may result in loss of computing privileges and other measures up to and including termination of employment.

To help meet your needs, you may delegate access to email and calendar applications. Similar to having an assistant who manages incoming paper mail, another person, known as a delegate, can receive and respond to email messages and meeting requests on your behalf. As the person granting permission, you determine the level of access that the delegate has to your folders. You can grant permission to read only, or to read, create, change, and delete items.

If you need assistance with setting up delegation, please contact the UMIT Service Desk: Coral Gables/RSMAS Campuses: 305-284-6565, itsupportcenter@miami.edu, or at Medical Campus: 305-243-5999, help@med.miami.edu.

We each have a responsibility to ensure that University resources are safeguarded and used appropriately. Thank you for your cooperation on this important matter.

Sincerely,


Joe Natoli
Senior Vice President for Business and Finance
and Chief Financial Officer